01
Visual Workflow Designer
Design sequential or parallel flows
Set conditional routing rules
Configure timeout and escalation triggers
Business Solution: Workflows & Approvals
Approvals That
Never Get Stuck
Replace email chaos with structured, defensible workflows. Auto-route documents through rigorous status checks (Draft → Reviewed → Approved), track every sign-off, and ensure only validated records ever reach your compliance dossier.
Sequential & Parallel Flows
21 CFR Part 11 Signatures
Status-Driven Automation
Active Workflow
✓
Upload
John Smith
2h ago
✓
Technical Review
Sarah Chen
1h ago
⟳
Compliance Check
Mike Johnson
Now
○
Final Release
Emily Davis
Waiting
4
Steps
2d
Avg Time
98%
On Time
Automated
Real-time Updates
The Approval Problem
"Email Approvals" Are a Compliance Risk.
The more stakeholders and regulations you have, the more email-based approvals break down.
The "Inbox Black Hole"
Requests get buried. Nobody knows if a critical document is with Legal, Quality, or stuck in a manager's spam folder.
The Risk: Missed regulatory deadlines and launch delays
Version Control Chaos
Three different managers approve three different versions of the same file attached to different email chains.
The Result: The wrong version gets released to production
Manual Routing Errors
Reliance on human memory to route complex approvals (e.g., "If >$10k, send to CFO") leads to constant process failures.
The Reality: Critical quality gates are skipped by accident
Zero Audit Visibility
An auditor asks, "Who approved this specific change?" and you have no way to prove it without digging through archives.
The Cost: Failed inspections due to lack of traceability
Stop the chaos. Automate defensible decisions with DBOMS.
The DBOMS Solution
How Approvals Flow in DBOMS.
Four connected steps turn ad-hoc chaos into a repeatable, audit-ready machine.
01
01
Standardize Intake
Every approval starts with structured data, not a blank email. Users submit records via custom "Menu" forms that capture all necessary context, metadata, and attachments upfront.
No more ad-hoc emails
Mandatory fields ensure complete data
Consistent entry point for all requests
02
02
Intelligent Auto-Routing
Define your rules once. DBOMS automatically routes records to the right experts based on data values (e.g., "If Risk = High, route to Quality Director").
Conditional logic routing
Sequential & parallel approval steps
Auto-escalation for stalled tasks
03
03
Collaborate in Context
Reviewers see the document, the data, and the history in one view. Comments and annotations are linked directly to the specific version being reviewed.
Inline comments & annotations
Version-locked feedback history
One single source of truth
04
04
Validated "Status" Control
This is the DBOMS difference. Approvals aren't just emails; they change the actual status of the record (e.g., from "Draft" to "Approved").
Status-driven compliance gates
Electronic signatures (21 CFR Part 11)
Locked approved versions to prevent edits
Why Teams Choose DBOMS Workflows.
Measurable gains in speed, control, and compliance from day one.
60%
Faster Cycles
Cut review times from weeks to days with auto-routing.
100%
Traceability
Every sign-off is logged, timestamped, and immutable.
Zero
Version Errors
Approvals lock the file version, preventing "wrong file" mistakes.
10x
Scalability
Handle 10x volume without adding administrative headcount.
< 3 Min
Setup Time
Deploy new approval rules in minutes with no-code builders.
Real-time
Oversight
Dashboards show exactly where every approval is sitting.
Workflow Features
Modern Approvals
Purpose-built for regulated teams who need more than just "Task Complete"
02
Smart Notifications
Automated email/Slack alerts
Deadline-approaching nudges
Manager escalation for overdue tasks
03
Integrated E-Signatures
21 CFR Part 11 compliant signatures
Re-authentication for critical approvals
Cryptographic signature sealing
04
Process Analytics
Track average cycle times per stage
Identify specific user bottlenecks
Measure SLA compliance across teams
Automate Any Multi-Step Process.
DBOMS is purpose-built to orchestrate complex approvals across teams and systems.
SOP & Policy Management
Sequential routing ensures no department is skipped before publication.
CAPA (Corrective Action) Plans
Parallel approvals allow multiple teams to review simultaneously to speed up closure.
Vendor Onboarding
Conditional routing sends high-value contracts to the CFO automatically.
Got Questions About Workflows?
Common questions about workflow automation and approval processes.
Ready to Automate?
Stop managing approvals via email. Start building audit-ready workflows today