01
Relational Data Structures
Build Parent/Child relational structures
Define custom form fields and data types
Configure workflow statuses per record
Record & Dossier Management
Structured Records
Instant Dossiers
Stop dumping files into unstructured folders. DBOMS organizes your critical documents into relational, asset-based records and compiles audit-ready dossiers in a single click.
10M+ Documents Managed
99.99% Uptime
Granular Role-Based Security
Smart Search
ISO 9001 Certificate 2024.pdf
2.4 MB
indexed
Quality Manual v3.2.docx
1.8 MB
indexed
Audit Report Q4 2024.xlsx
856 KB
processing
3,247
Documents
847
Versions
0.8s
Avg Search
AI-Powered
OCR Enabled
The Problem
Your "Flat Folder" System is Failing.
Traditional file systems like SharePoint and Drive weren't built for complex, asset-heavy operations. They are just digital filing cabinets.
Here's why they break down at an enterprise scale:
Disconnected from Reality
Files are stuck in folders, completely disconnected from the actual assets, employees, or projects they belong to.
The Cost: Teams waste hours trying to remember where something was filed instead of knowing what it belongs to.
The "Version Control Nightmare"
With critical documents duplicated across multiple private folders, nobody knows which version is the single source of truth.
The Risk: Outdated or incorrect specifications get used in production.
Manual "Dossier Panic"
When an auditor asks for a complete history of an asset, you have to manually hunt down dozens of files from different locations to assemble a package.
The Result: Days of wasted time and a high risk of missing critical evidence.
Zero Contextual Visibility
You can see a file list, but you can't see the status of the data related to those files. Is the asset active? Is the project approved?
The Reality: A folder full of files tells you nothing about operational reality.
Enough is enough. Stop managing files and start managing structured records.
The DBOMS Solution
How DBOMS Fixes Records
Four steps to transform document chaos into organized, searchable intelligence
01
01
Build Structured "Menus"
Don't just create folders. Use our no-code builder to define custom relational data structures (Parent & Child Menus) that mirror your actual assets, projects, and employees.
Define relational data structures
Parent & Child Menus support
No-code structure builder
02
02
Dual-Storage Architecture
Organize files intelligently. Use private, row-level storage for asset-specific records and a company-wide master repository for general libraries—all searchable simultaneously.
Private row-level storage
Company-wide master repository
Simultaneous global search
03
03
Intelligent Evidence Linking
Stop duplicating files. Our "Audit View" allows you to link a single master document as evidence to multiple different records without ever creating a copy.
Link master docs as evidence
No file duplication
Multiple record linking
04
04
One-Click Dossier Compilation
Forget manual assembly. Based on record status, DBOMS automatically gathers all structured data, metadata, and linked evidence into a complete, audit-ready dossier package instantly.
Automatic data gathering
Metadata & evidence included
Audit-ready dossier package
The Business Impact
Real metrics from organizations using DBOMS for record management
1-Click
Dossier Generation
Instantly compile complete audit packages for any asset
80%
Time Saved
Eliminate manual searching and dossier assembly
Zero
Duplicate Files
Smart linking ensures a single source of truth
100%
Audit Readiness
Records are organized and ready for inspection, 24/7
500+
Concurrent Users
Scalable, role-based access for entire enterprises
10M+
Structured Records
Manage complex data relationships without performance loss
Records & Dossiers
Powerful Record Management
Enterprise capabilities built for structured data, not just files
02
Dual Storage & Smart Search
Private row-level storage boxes
Company-wide master document repository
OCR and metadata-enhanced discovery
03
Evidence Linking & Audit View
Link master files without duplication
Track document approval statuses
Ensure immutable traceability
04
Automated Dossier Generation
One-click compilation by record status
Aggregates data, metadata, and linked files
Generates complete exportable audit packages
Record Management For Every Industry
Tailored for sectors with complex, asset-heavy documentation needs
Aviation & Fleet
Aircraft technical logs, component maintenance records, AD/SB status tracking
Pharmaceutical & Life Sciences
Batch manufacturing records, equipment validation files, clinical trial data dossiers
Manufacturing & Heavy Industry
Equipment history jackets, quality control records, calibration certificates
Corporate & Legal
Contract lifecycles, employee HR files, intellectual property portfolios
Energy & Utilities
Asset maintenance history, safety inspection records, regulatory filing packages
Consulting
Client files, proposals, reports, project documentation
Record & Dossier Management FAQs
Common questions about structured data and automated compilation.
Ready to Transform Your Records?
Stop managing folders and start generating instant, audit-ready dossiers with DBOMS